Disappearing Contact Groups In Outlook For Mac
If you’re running Exchange in hybrid mode, there’s a big gotcha with Office 365 Groups and the ability to display them in Outlook 2016. Normally, any Office 365 Group a user is a member of, will show at the bottom of their mailbox folders under a section called ‘Groups’. The user doesn’t have to do anything, they just show up. Contact lists can get pretty long after awhile; you can easily collect a few thousand contacts in a few years. Sorting a list that long means that if you’re looking for stuff starting with the letter M, for example, you have to go about three feet below the bottom of your monitor screen to find.
How to forward contact group (distribution list) in Outlook?
Sometimes you might want to share your contact groups with your friends or colleagues in Outlook, or move contact groups to other email accounts on your computer at home. In these cases, you can forward your contact groups (distribution lists) in Outlook easily.
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Forward contact group (distribution list) in Outlook
Find Contact Groups In Outlook
Microsoft Outlook supports to forward a contact group (distribution list) as a TXT file or an Outlook contact. Please follow below steps to get it done:
1. In the People (or Contacts) view, double click to open the contact group (distribution list) which you want to forward.
2. In the opening Contact Group window, please click Contact Group > Forward Group > In Internet Forward (vCard) or As an Outlook Contact as you need. See screenshot:
Outlook For Mac Contact List
3. And now the opening contact group is added as an attachment in a new email as below screenshot shown. Please add recipients, compose the new email, and then send it.
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- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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or post as a guest, but your post won't be published automatically.
- To post as a guest, your comment is unpublished.received distribution list like example above now how do I retrieve content
- To post as a guest, your comment is unpublished.Hi smith,
If you send the contact group as an Outlook contact, the recipients can drag the attachment to People icon on the Navigation Pane directly, and the contact group will be added into recipients’ contact folder.- To post as a guest, your comment is unpublished.Curious if you have a screen shot of this. I have sent my group lists to others but they are not able to save them or use them.
If you’re running Exchange in hybrid mode, there’s a big gotcha with Office 365 Groups and the ability to display them in Outlook 2016.
Normally, any Office 365 Group a user is a member of, will show at the bottom of their mailbox folders under a section called ‘Groups’. The user doesn’t have to do anything, they just show up.
However, as covered in this Microsoft Support article, when using a hybrid setup between Exchange on-premises and Exchange Online, Office 365 Groups won’t show in Outlook when the email address of the group is anything but “@contoso.mail.onmicrosoft.com” (with ‘contoso’ being your Office 365 tenant name).
Update – The above is also true if your autodiscover record points to your on-premises Exchange server, so if you have no on-premises mailboxes, change that to autodiscover.outlook.com. End Update.
Many people configure their primary email domain the same as the UPN, which is then the same as their default Office 365 domain. When you create an Office 365 Group through the Office 365 Admin Center (which is now renamed to the Microsoft 365 Admin Center), the domain for the email address has a drop down arrow, but is greyed out so can’t actually be changed – it will only show you the default domain:
If you create an Office 365 Group this way, it won’t show for Outlook 2016 users in a hybrid setup. You can adjust the email address with a PowerShell command afterwards as per the Microsoft Support article:
Set-UnifiedGroup Alias -PrimarySmtpAddress <Office365GroupName>@contoso.mail.onmicrosoft.com
Import Contacts Outlook For Mac
Where ‘Alias’ is the mailbox alias, and should match what you typed into the ‘Group email address’ field. Make sure you’ve got your own tenant in the email address domain rather than ‘contoso’ too.
Alternatively, you can create the Office 365 group in PowerShell, or use the Exchange Admin Center to create an Office 365 Group:
On this page, it’s possible to drop down the domain option and choose your ‘contoso.onmicrosoft.com’ option.
For someone starting out with Office 365 Groups, this could be an easy one to overlook as you’d expect to create everything with your preferred domain, and for it all to ‘just work’.